Much of what we do for our business is conducted on our computers or computer-like devices. Whether we’re using a tablet, our smart phone, a netbook, a laptop or a desktop, we are working on -line, and that’s where we probably spend most of our time. And no matter how efficient we think our computers have made our lives, or tries to make our lives, there is the occasional slip. We called them “typos” or grammatical and mechanical errors. These aren’t the slips expected from just getting online. These are the slips when it comes to doing business with text.
Text, not texting. Writing. Writing, as in, some sort of business document. A contract, an invoice, an agreement, an itemized list, a proposal, whatever it is, whatever function that business document will play, it is important to be aware of the potential typing errors. Not every owner has the resource to hire someone or find someone to review their documents before delivering them to a client. We have to rely on our own set of eyes to catch the wording, the misspelling and sentence structure. A little trivial, right?
Wrong! If you’re calling yourself a businessman or woman, you know it is extremely important that everything you do in regards to your business reflects your highest standard. And typos hurt. Mistakes hurt. Just ask someone who received an incorrect invoice because it wasn’t checked over. That could cost you business. So, how do you avoid those costly mistakes? Well, it can be argued that the wonderful invention of “Spell Check” saves us a great deal of grief when editing, but that’s not the case. Why? Spell check only catches words that are misspelled and sentences that don’t have proper subject agreement. In other words, you can write a perfectly written proposal for a grant or a bid and because you used spell check only, you have no idea that the computer overlooked the mistake that you wanted to “apple for this grand” instead of “apply for this grant”.
But, there’s an easy fix to rectify any spell checks errors overlooked. Read the document slowly sentence by sentence. Then, read the document again, backwards, starting from the last sentence to the first. Don’t read it again, because your mind will start to plug in what it knows should be there, until the next day. This practice will get you in the habit of finding mistakes spell checked missed.
Maybe I’m focusing too much on the details, here. But you tell me how important the details are to your small business or company.