Your Office/Document Manager/ Adobe Reader
- Your Document/ Office App/ My Files — Depending on what phone you have, it may be called something different, but every smartphone has some kind of Document upload/download/storage function. And you should use it. It makes sending and saving presentations, outlines and plans easier on the go. And if the font is too small, just enlarge the screen to get a better view.
- Your Calendar App – Every activity, every meeting, every block of time that you have verbally spoken for and agreed to should be listed and scheduled in your calendar on your smartphone. The last ‘oops’ you need to make is double booking yourself or accidentally forgetting you have something else scheduled on that day too.
- Contacts – What’s nice about the Contacts App on our phones these days is that it allows us to hold just about everyone’s detailed information under their name. Everything from their work and home lines, to their email addresses, postal address, web addresses, fax numbers, their position and titles, birthdays, anniversaries and even a space for a note to remind you where and how you met them. Utilize these fields. As much of them as you can. But we sure to protect your phone and their information is a password lock.
- Email (Google, Yahoo, MSN, etc) – If you’ve waited to respond to an email till you were at your desk, then you were waiting too long. You should not feel uncomfortable about reading and writing on your phone. Emailing has gotten easier and quicker now that you can send whatever — with an attachment to whomever — as soon as possible. And don’t think you can’t write lengthy emails either. That’s what the text-to-speech button is for. Keeps your hands free while dictating your message.
- Camera – This is by far my most favorite app. I never know when and where I’ll find the inspiration for an idea, or notion or a really cool picture to add to my blog site. Also, taking pictures of — whatever — allows me to capture a visual I can compare an idea to or be stored as a note for later. Say you’re looking for a new business office to lease, but don’t have a pen and paper easily accessible to write down the information. Snap a picture of it while you’re passing by and now you have the name of the real estate company, the address of the building and the contact number to call inquire. Just that easy.
I like to think that ‘smartphones’ are aptly named because, when used wisely, they allow us to accomplish so much more when we’re away from our desks or computers and still handle business. Mind you these, are just five REALLY beneficial apps for anyone time crunched business owner. But there other good apps out there. What are your favorites?
- Smart Phones, an Everyday Necessity, but Will Other Devices Take Over? (epicagear.com)
- Does Your Business Need a Mobile App? (sigmaapps1.wordpress.com)
- The Apps You Never Use: Cleaning Up Your Smartphone (theapptimes.com)
- Five important rules about your new smartphone (reviews.cnet.com)